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The best virtual platform for events: A look at and analysis of top apps

Mar 11, 2023

It's been a while before you've had the chance to think of great ideas for your virtual conference and you've made contact with prospective attendees who may want to take part in your event. They're interested, and so do your stakeholders!

What do you think of the web-based venue you'll use for your gathering online?

A difficult decision? In reality, despite the variety of options out there, there are a lot of choices to consider if a software is able to fulfill your needs in order to provide attendees with the most unforgettable (and with no error) and enjoyable experience during your occasion.

There are platforms that provide friendly support staff who can assist you in hosting the perfect virtual event. The event could be a long-term gathering or an interactive session for your staff to learn and even a webinar. All you need to do is find the perfect gem.

This guide will assist with this, by looking at the top six options for hosting virtual event. Each of them has been tested through the test of just a fraction of the software and when you read the numerous of reviews written by third-party reviewers on these software platforms.

Now, let's dig into:

In this article

What are the most important points to watch out for when using the conference virtual platform?

Before we dive into the top platforms to host events online We'll look at the features that make the best online platform to host gatherings by looking at the most popular attributes.

Save this page to ensure you can go back to this page for help in deciding on the perfect virtual event software:

An abundance of useful and straightforward Integrations

Integration with CRMs and your email program, for instance. They are essential to send invitations to events which can be personalized, making your guests loyal customers.

The Smart User

An intuitive interface lets users to use the application and discover its strengths and reap the most benefits. The program also allows you to download the application and begin running it on your own, without any assistance from outside necessary.

Stream quality

The audio and video quality could directly affect the experience of attendees which may cause attendees to stick around until conclusion. You must ensure that the service you choose includes HD streaming in top quality and that it has zero complaints regarding performance. It also lets you download the content you want to download at superior quality.

 A powerful analysis system

 Interactive tools to interact with your audience

Polls, games, games, and inquiries can be crucial in engaging the viewers and making their experience more enjoyable. The platform you choose to use must integrate these functions by creating break-out spaces to encourage social interaction among users.

Service to customers that is proactive

Make sure your support department for your program is quick and prompt in responding to any issues you be experiencing. A good way to determine the support quality provided by their team is to contact them about the program before you purchase the program and also in the course of the trial. The way they answer your questions can tell you what they do with clients and potential customers.

The top 6 online platforms to host occasions (based upon a thorough analysis and customer feedback)

A full outline of the top conference available on the internet:

Every tool I've reviewed the key aspects, and who's the best user, and the areas where the software is superior, as well as its pros according to how people post comments on forums like G2 as well as Gartner.

Let's go.

1. Events

Events is a simple to utilize online platform for events that's ideal for organizers of events who have the capability of managing an online event.

You, your guests as well as your guests at the event aren't needed to download any software required to create your eventor to create your own event .

Pros

  • Events will help you in the planning and promotion process. The platform is able to be connected to your CRM and marketing applications. It can be used to create custom registration forms as well as email invitations to guests to events, which can automate email reminders to events and confirmations as well as making sure that attendees stay engaged throughout the course of the events.
  • It offers sophisticated analysis to aid you in enhancing the marketing strategy for your next event. Once the event is concluded We provide an in-depth report on the occasion as well as attendees, to reveal those who attended, how long they were there as well as how they participated throughout the day.
  • This allows you to design an immersive brand experience. Drag-and-drop features can be utilized for creating a full-screen display and the lower thirds of your speakers intro and custom branding.
  • It provides tools for editing the videos and host them for the reuse of your event videos. Edit, trim chapters introduce chapters, and enrich your video recordings and upload onto various channels for marketing.

Cons

  • It is not designed for hosting gatherings in an inner space like Zoom or other similar applications which are designed for meetings purpose. Events works better with Webcasts, virtual venues, town halls etc.
  • Events is an ingenuous and innovative event platform that is entirely virtual, which means it's not gaining the same status as the most prominent players in the industry.

2. Zoom

A favorite for its one-on-one meetings, Zoom lets you host meetings online too. This is perfect for creatives or business owners from smaller enterprises looking to make money via meeting online.

Pros Pros

  • It offers a wide range of tools to get attendees interested and let them communicate with your sponsors. contact your sponsors.
  • The procedure for creating the webinar and later creating it with Zoom is straightforward and ideal for people who have already a background in using the software.

 Cons

  • Average video quality. If HD videos are being employed (1080p) will be the standard, Zoom offers 720p for the presence of two or more people during the same event. There's a fee to hold virtual events with HD video.
  • Attending a virtual event hosted using Zoom isn't easy. The first step for those unfamiliar with Zoom is to arrive five minutes prior to the scheduled start time of the event for the first time to download and install of the app. The event organizers should be conscious of this and will result in user experiences becoming sloppy.
  • Zoom is expensive for hosting conferences with an enormous number of participants and can be difficult to monitor the event's scalability using this platform.
  • There aren't any control options for hosts to utilize. Zoom isn't able to permit hosts to manage chats while on the move and that's something must be considered for open event.

Pricing

The cost of Zoom is dependent on the number of attendees at your event. To give you a rough estimation, the price for events with 100 people starts with $900 for the year.

Find Out More About Zoom

3. Hopin

Hopin lets event planners across the globe arrange the amount of people they want to attend. Similar to Zoom its pricing is based upon the quantity of attendees and it can be challenging to increase this method. One of the areas where it's better than Zoom is in the option to moderate your comments.

Pros Pros

  • Hopin is an Event branding Studio in where you are able to customize your registration page for events as well as a virtual venue for the event.
  • The sound quality is controlled and permits the connection to multiple speakers.
  • The system is equipped with a mobile application so guest listeners as well as speakers are able to use their mobile phones to communicate and communicate with each other via their mobile phones.

 Cons

  • The analytics for events don't provide a thorough analysis.
  • It's not a program that can make material reused and reused from online events.
  • Some users have expressed their opinions about their displeasure over audio and video performance problems at events hosted by Hopin. One user has said, "I don't like issues with performance that can arise with video or audio. If you do not have an internet connection that is good, you may have problems in the slowdown. It isn't a problem if you employ various strategies."

Pricing

A free option is provided which allows administrators to host two-hour parties which can be able to accommodate as many as 100 guests. To find out more information on plans and prices go here. restricted.

4. GoTo Webinar

GoTo Webinar is the best option for small and new companies who host events with a smaller capacity. The capacity can be as high as 300 people it is smaller than the alternatives that Hopin and Zoom are able to offer.

This is also a great alternative for entrepreneurs working alone or hosting scheduled training events that cost money because GoTo Webinar directly connects with Stripe and allows you to get the payment.

Pros

  • GoTo Webinar offers audience engagement tools, such as polls , questions and answers. Hosts can also draw or draw directly on the monitor.
  • Multi-presenter webinars give at least six presenters the ability to present a speech.

Cons

  • The user interface appears dated, and some users have stated that it takes many hours to understand the basic concepts of GoToWebinar.
  • Many complain of issues with performances since the quantity of individuals inside the room is now over 1,000. Reviewers have written reviews about concerns with audio quality too.
  • Some options, like the file sharing feature could be slower. Some functions are difficult to find, or challenging to access.

Pricing

The trial time is seven days, and it's open to everyone. The remainder of the price is reasonably priced, with fees beginning at $49 for hosts during the month (for hosting 250 guests).

5. Cvent

Cvent could be perfect for businesses holding in-person events, such as trade fairs because of the registration and check-in features.

In contrast the other platforms which host online meetings, this one isn't widely utilized by those who wish to hold online conferences.

Pros Pros

  • Cvent allows you to check-in on the spot and has badger programs that print guests' pictures on arrival. There have been complaints from users on sites that review third-party sites that Cvent produced photos that were not correct.
  • It allows you to integrate various platforms, which allows you to integrate your stack of technology, and improve your process.
  • It comes with traditional tools for engaging with your target audience. Additionally, it comes with AI-powered network recommendations, and also the ability to participate in games.

Cons

  • User interface is not up to date.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • Some options to personalize your brand's image. Benefit from the analysis process and live chat

Pricing

Prices are determined by the specific requirements of your organization. So, it is important to find out the amount Cvent will cost you.

6. On24

On24 is a platform for virtual events for companies who want to host webinars or sessions.

ProsPros

  • A proactive customer service team.
  • The software will streamline several procedures. It also allows integrations that bring together the sales and marketing teams.

Cons

  • A few layouts of content are easily available, and they make it difficult to edit your online events. Log in and register pages.
  • The interface of the user isn't very easy to navigate. It's also not an editor that has a steep learning curve.
  • It's not possible to host an event that is online. That means you'll need to choose between the participation of your viewers and the fact that the event runs without issue when your hosting at a rapid pace. One participant declares, "I would love to sketch out an outline of my webcast. I would also handle the presentation for the display. Faces of participants appear on the media tile. You can also put lower thirds of their video before putting them on streaming. after which they are removed off the screen then on." 8

Pricing

The website of On24 On24 can't give any price. Anyone who is keen on the service can request a quote.

FAQs

When answering questions, don't answer in a hurry. Instead, include an appropriate hyperlink to an article that can be found on your site (as necessary) to increase your click-through rate. receive.

What are the things to consider when choosing the best online event software?

Review your business needs which includes your budget. The will be the amount of the event that you'd want to hold, as well as the amount of virtual events that you'd like to hold. Pick a website for virtual events that is not only suitable for the budget you have set, but it's user-friendly and offers precise analytics, tools to allow participation, and streaming that is high-quality, and in a wide range of connectivity options.

What can I do to enhance my event's presence on the internet? interactive?

The Event platform, Hopin, Zoom as together with GoToWebinar are just some of the top platforms for events to investigate. Each has advantages and drawbacks. Make your choice based on your budget as well as the particular requirements of your event.

Which platform for event virtualization is best for you?

The best virtual event platform you can pick from is one that has enough capacity to fulfill the needs of your business efficiently. This includes:

  • The amount of people you are likely to receive
  • Make use of some examples (how could you make the most of virtual events to improve your sales and marketing in addition to determining if you're able to provide free workshops)
  • How long does it take to master an entirely different technology?
  • How much do you want to expand your company's revenue (you don't want the platform to disappear from your budget after you have increased)

There are several software alternatives which offer poor-quality streaming with an old UX. There are some that require a lengthy learning process and can cost too expensive for big-scale occasions.

It's a good thing that this is the field which Events is a leader in. The platform offers plenty of options and features excellent streaming quality and the user-friendly interface. It also serves as a crucial function to reuse footage from the events you've organized, allowing users to receive the best ROI on their investment.

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